Efficiency improvements often save small bits of staff time. These can feel helpful, but they don’t always create enough usable time to make a real difference. For example, removing a 20-second step doesn’t give someone 20 extra seconds they can spend on priority work.
To make things clearer, Wovex uses a simple and realistic approach that helps teams:
Decide when time savings are large enough to count
Apply an agreed percentage for how much of that time can actually be used
Convert this into an Opportunity Value that is easy to track and report
This keeps efficiency benefits practical, avoids overstating gains, and follows good practice across the public sector.
The Wovex Efficiency Time Savings Approach
1. Only count meaningful time savings
Time savings add up, but not always enough to create real capacity.
To focus on meaningful improvements, we use:
A minimum 1000-hour threshold per year
(per role, team, or function)
If the total saving is below 1000 hours, treat it as a qualitative improvement only.
2. Use a single agreed percentage for redeployability
Not all saved time can be used. Workflow breaks, meetings, interruptions, and the nature of the job mean that only some of it becomes practical working time.
To provide consistency across teams, you can use:
An agreed redeployability percentage of 40%
This means we assume 40% of saved time becomes useful capacity, and the remaining 60% is not practically redeployable.
This agreed percentage can be built into your Wovex calculations, so everyone applies the same assumption.
3. Convert redeployable time into Opportunity Value
You turn time into value by multiplying the redeployable hours by an hourly rate.
Opportunity Value (£)=Annual Hours Saved×0.40×£Rate\textbf{Opportunity Value (£)} = \text{Annual Hours Saved} \times 0.40 \times £\text{Rate}Opportunity Value (£)=Annual Hours Saved×0.40×£Rate
The hourly rate represents the value of one hour of productive staff time.
In Wovex, there are several ways to store and manage this rate:
Option A - Use a Measure (simple)
Create a Measure such as Hourly Opportunity Rate (£).
Users select it when creating their benefit or initiative.
Option B — Use Calculation Variables (requires the Advanced Data Management add-on)
If rate information already exists in your Workspace (e.g., Role Rate, Service Cost, Team Cost per Hour), you can store it as a Calculation Variable.
Wovex can then link directly to the variable inside your calculation fields.
This ensures:
full consistency across the Workspace
no manual typing or duplication
updates in one place automatically flow everywhere
This is ideal for organisations with structured cost data or where cost information needs to be centrally controlled.
4. How to set up the calculations in Wovex
Input fields
These appear on your Benefit or Measure:
Time Saved per Event (minutes)
Events per Year
Hourly Opportunity Rate (£)
provided through Measure or Calculation Variable
Calculated fields
1. Annual Hours Saved
(Time Saved per Event (minutes) / 60) * Events per Year
2. Threshold Check
Annual Hours Saved >= 100
This can control visibility or display a warning.
3. Redeployable Hours (using the agreed 40%)
Annual Hours Saved * 0.40
4. Opportunity Value (£)
Redeployable Hours * Hourly Opportunity Rate (£)
Recommended conditional version
Prevents value being shown if threshold is not met:
IF(Annual Hours Saved >= 100, Annual Hours Saved * 0.40 * Hourly Opportunity Rate (£), 0)
How Wovex makes this easier
✔ Automated calculations
No manual spreadsheets — Wovex does all the maths for you.
✔ Consistent hourly rates
Lookup Tables and linked fields keep rates standardised across the system.
✔ Portfolio roll-up
Opportunity Value automatically aggregates across Initiatives, Workspaces, and reports.
✔ Works with real tracking data
When you use Add Data or Submit Data, Wovex updates calculations instantly.
✔ Clear for audit and governance
Every input, assumption, and formula is visible and traceable.
Worked Example
A team saves 300 hours per year.
Hourly rate for the role is £32.
Redeployable hours:
300 × 0.40 = 120 hours
Opportunity Value:
120 × £32 = £3,840
If the saving had been below 100 hours, Wovex would not display a value.
Summary
Wovex helps you turn efficiency time savings into a clear, consistent value using:
A 100-hour minimum threshold
A single agreed redeployability percentage (40%)
Automated calculation fields
Centrally managed hourly rates
Clear tracking and roll-up across your Workspace
This approach keeps efficiency benefits realistic, easy to understand, and easy to apply across your organisation.